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BYLAWS
OF
ALLENTOWN CHAPTER C.S.I., INC.
Revised 1/93
Revised 01/15/2003
ARTICLE I – NAME
The name of this organization is the ALLENTOWN CHAPTER C.S.I.,
INC. OF THE Construction Specifications Institute, Inc., hereinafter
referred to as the “chapter”; said chapter being
an affiliate chapter of The Specifications Institute Inc.;
hereinafter referred to as the “Institute”.
ARTICLE II – GOVERNING
BODY
The chapter is governed and operated in accordance with the
provisions of the non-profit corporations laws of the Commonwealth
of Pennsylvania, provisions of the Institute Bylaws, these
bylaws, the regulations and requirements for the conduct of
chapters of the Institute as adopted from time to time by
the Institute Board, and the rules and instructions of the
chapter’s board issued through its officers.
ARTICLE III – PUROSE
AND POLICY
Section 1.
The purpose of the chapter is to provide a medium at the
local level for advancement of the objectives of the Institute.
Section 2.
The name, funds or influence of the chapter may be used
only in support of the stated purpose and objectives.
ARTICLE IV – BOARD
Section 1.
The management and direction of the chapter shall be delegated
exclusively to its board.
Section 2.
The board shall consist of thirteen members: president,
president-elect, vice-president, secretary, treasurer; three
advisors (immediate past presidents) and five directors.
Professional members shall constitute a minimum of thirty-three
percent of the chapter board and industry and associate
members shall constitute a minimum of thirty-three percent
of the chapter board.
Section 3.
All members of the board are eligible to vote on chapter
business.
Section 4.
The board, through the action of authority delegated to
the chapter secretary or membership chairman, shall receive
and promptly consider applications for membership in the
chapter received from prospective members meeting the qualifications
for Institute membership; may accept resignations from chapter
members, and shall promptly report its actions on membership
to the Institute.
Section 5.
The board shall select all standing and special committees,
designate duties, and may authorize compensation for justifiable
expenses.
Section 6.
The board shall schedule monthly business meetings. Special
meetings shall be held upon the call of the president, or
a majority of the board, upon seven days written notice.
Section 7.
A majority of the board shall constitute a quorum.
Section 8.
Should a vacancy occur in any office of the chapter, the
board shall by two-thirds affirmative votes of its total
membership fill such vacancy by appointment of a member
eligible by all other criteria for the duration of the unexpired
term.
ARTICLE V – OFFICERS
Section 1.
The president shall serve as chairman of the board; preside
at all chapter meetings; select the chairmen of temporary
committees; appoint the chapter delegates to the annual
meeting of the Institute, unless they are otherwise elected
by the chapter members; be an ex-officio member of all committees;
and sign all agreements and formal instruments. The term
of office shall be two years.
Section 2.
The president-elect shall serve upon the absence of the
president and shall perform other duties as assigned by
the board. The term of office shall be two years.
Section 3.
The vice-president(s) shall perform such assignments as
delegated by the president or board and serve upon the absence
of both the president and president-elect. The term of office
shall be one year.
Section 4.
The secretary shall see that notices are sent at least seven
days in advance of all meetings of the board and of the
chapter and shall keep accurate minutes thereof. The secretary
shall maintain a file of all correspondence; keep a roster
of members and committee; co-sign all agreements and formal
instruments, except those pertaining to the office of Treasurer,
and submit a report of office at the annual meeting. The
secretary shall perform other duties as assigned by the
board. The term of office shall be one year.
Section 5.
The treasurer shall collect and receipt for monies and securities;
deposit all funds and disburse and dispose of the same,
subject to the direction of the board; keep accurate books
of account; submit a report at board meetings; and submit
a report of office at the annual meeting. The treasurer
shall perform other duties as assigned by the board. The
term of office shall be one year.
Section 6.
The executive committee shall consist of the president,
vice-president(s), secretary, treasurer and immediate past
president. The executive committee shall be responsible
for the chapter operations and the implementation of long
range planning. The executive committee shall meet on a
quarterly basis.
ARTICLE VI – NOMINATION
AND ELECTION OF OFFICERS AND DIRECTORS
Section 1.
Officers and directors shall be elected to those offices
as established by Article IV, by the members of the chapter.
When the new president assumes office, the current president-elect
shall
assume without election the office of president and
the current president shall assume the office of immediate
past-president.
Section 2.
Each elected board member shall take office on July 1.
Section 3.
The president/president-elect or vice-president shall not
hold same office for more than two consecutive terms. A
prerequisite for nomination for president-elect shall include
a minimum of two years as a member of the board of the chapter.
Section 4.
The term of office for directors shall be staggered two-year
terms with half of the directors being elected each year.
Section 5.
A nominating committee shall be appointed by the board not
later than January 20. The nominating committee shall prepare
a list of nominees, showing at least one name for each elective
office on the board due to become vacant, and present the
list to the chapter not later than the regular meeting in
March. At this time, members may present nominations from
the floor. Election shall be by written ballot. The nominating
committee shall prepare the ballot, which shall include
the original list of nominees and those nominated from the
floor. Each voting member of the chapter shall be provided
with a ballot at least two weeks prior to the ballot count.
Eligibility to vote shall be as defined in the Institute
Bylaws.
Section 6.
The ballots shall be counted and certified, by tellers appointed
by the president, and the results shall be reported to the
members.
Section 7.
Not later than April 30, the chapter secretary shall notify
the Institute directors and the Institute office of the
results of the election, and shall submit to them a complete
listing of the chapter officers for the coming year, with
their addresses, telephone number, fax number and e-mail
address.
ARTICLE VII – MEMBERSHIP
Section 1.
The qualifications for membership shall conform to the requirements
of the Institute Bylaws.
Section 2.
Membership in the Institute is a prerequisite to membership
in the chapter.
Section 3.
A chapter member may be classified as an Honorary Member
or a Lifetime Member only by action of the Institute.
Section 4.
The provisions of the Institute Bylaws for disqualification,
suspension, expulsion and reinstatement of members shall
govern.
ARTICLE VIII – MEETING
OF THE MEMBERS
Section 1.
The annual meeting of the chapter shall be held as designated
by the board at which time the committee reports shall be
submitted. The secretary shall submit a report on activities
of the chapter during the past term of office. The treasurer
shall submit an annual report on the finances of the chapter.
A copy of these reports shall be sent to the Institute directors.
Section 2.
Regular meetings shall be held monthly except when otherwise
decreed by the board. Not less than ten regular meetings
shall be held in the fiscal year.
Section 3.
Special meetings shall be called whenever the majority of
the board deems it necessary, or upon written request by
not less than one-tenth of the chapter membership. The business
of special meetings shall be limited to that for which the
meeting was called.
Section 4.
Copies of the minutes of regular and special meetings shall
be distributed to the members and shall be mailed to the
Institute directors.
Section 5.
These Bylaws together with the applicable provisions of
the Institute Bylaws and Robert’s Rules of Order Newly
Revised shall govern the conduct of business of the chapter.
ARTICLE IX – FISCAL ADMINISTRATION
Section 1.
The fiscal year shall be from July 1 to June 30.
Section 2.
The annual chapter dues shall be set by the board. Members
Emeritus, Honorary Members, and Lifetime Members shall not
be subject to dues.
Section 3.
Annual dues notices shall be mailed by the Institute at
least two months in advance of each member’s anniversary
date and are payable when rendered. Initial dues shall accompany
the membership application. A qualified applicant may select
introductory membership in accord with the Institute Bylaws,
Article XIV, Section 2.c.
Section 4.
Institute and chapter dues shall be paid to the Institute
with the chapter dues being returned to the chapter by the
Institute.
ARTICLE X – AUDIT
The Board shall appoint a committee to audit the books and
transactions of the Treasurer at the close of the fiscal year.
This report shall be read at the next regular meeting of the
members of the chapter.
ARTCLE XI – AMENDMENTS
Section 1.
Proposed amendments to these chapter bylaws shall be first
submitted in duplicate, accompanied with two copies of the
complete, current bylaws to the Institute secretary for
approval. After Institute secretary approval, they shall
then be publicized in the regular chapter newsletter issued
prior to a regular meeting or by letter at least two weeks
prior to a special meeting.
Section 2.
Following publication, the amendments must be approved by
a two-thirds vote of the professional, industry, and associate
members present at a regular meeting or a special meeting.
ARTICLE XII – DISSOLUTION
Upon the liquidation or dissolution of the Corporation for
any cause whatsoever, or upon the abandonment of any of its
property, neither the property of the Corporation nor any
right therein shall inure to the benefit of any of the directors,
officers, or any other private individual, but all property
or rights therein, or the proceeds thereof, after paying or
making provisions for the payment of all of the liabilities
of the Corporation, shall be fully distributed as determined
by the Board to one or more organizations described in Section
501 (c) (3) of the Internal Revenue Code of 1986, or the corresponding
provisions of any future U.S. Internal Revenue law.
Approved by the chapter Board to submit to Institute 08/15/01
Review and comments from Institute 09/26/01
Revisions approved by chapter Board 10/17/01
Second review and comments from Institute 09/13/02
Second revisions approved by chapter Board 11/20/02
Approved by the Institute 11/20/02
Approved by the Membership 01/15/03President ___________________________________
David C. Hausman, CSI
Secretary ___________________________________
John D. Sweigart, CSI, CDT
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